Museum Staffing Coordinator (Pasadena, CA)

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flag [?] : miscategorized prohibited spam best of Posted: 2013-02-27, 5:04PM PST

Staffing Coordinator, Full-Time
Reports To: Education Manager

Position Overview:

The Staffing Coordinator is member of the front-line staff, working under the Education Floor Manager to coordinate part-time employees scheduling, oversees the museum budget for part time staffing as well as daily cash handling, and act as back up Museum floor support in collaboration with the Education Managers.

Primary Responsibilities Include:

? Creates and troubleshoot scheduling for 25-45 PT Education staff employees on When to Work (W2W) software within publishing deadlines.
? Oversee daily museum operations schedule of programs and activities; modify staff placement and rotation as needed to cover all safety and programming needs.
? Work closely with Education Specialists and Managers to coordinate museum programs and learning experiences in the sciences, arts and humanities for a variety of audiences including children and families, schools, scouts, etc.
? Assists the Education Floor Manager to create a strategic plan for the guest experience in the galleries.
? Assists in the development of gallery staffing plans for daily operations as well as traveling exhibitions.
? Assist the Education Floor Manager in evaluation and supervision of part time Education staff & overall guest experience.
? Manages PT Staffing budget as it relates to monthly payroll totals, yearly projections, and museum staffing needs.
? Coordinates and schedules new demonstrations, activities, and events for the gallery floor, and works collaboratively with the Education Managers.
? Coordinates the regular on-going training of gallery PT staff and volunteers.
? Primary cash handler on Education staff; prepares daily cash drawers for opening; reconcile stations for closing; assist with daily deposits as needed.
? Adhere to cash handling procedures and propose measures to improve accountability and accuracy.
? Schedule new hire orientations for employees and volunteers, process paperwork and communicate company policies and objectives.
? Assist with coordination and implementation of Kidspace special events.
? Monitor Museum floor supplies needed to facilitate daily operations.
? Tracking tardiness, absences, and daily performance documentation of part time staff.
? Oversees PT staffing time off, availability, and staff requests from Museum departments
? Assist Education Programs Manager with volunteer and internship program through ongoing coordination, orientation and recruitment.
? Respond to guest inquiries and concerns promptly.
? Support front-line staff and Education Managers with daily Museum operations.
? Adhere to safety procedures for handling incidents, injuries and emergencies to ensure a safe and responsive environment for guests and staff; monitor the facility to identify potential hazards; administer basic first aid; coordinate efforts to locate children/guardians.
? Update website page (Today at Kidspace) content as needed.

Experience/Qualifications:

? B.A./B.S. degree required.
? Highly Detail Oriented
? Proven customer service and retail skills.
? Budget experience preferred
? Scheduling experience preferred
? Energetic, creative individual with excellent organizational skills and the ability to work well as part of the education department team.
? Available to work flexible hours, including at least one weekend day and occasional evenings.
? Problem solver with a positive, cooperative attitude.
? Be open to learning and adapt to changes as they arise within the museum
? Ability to communicate in the written and spoken word with tact, diplomacy, and/or authority
when necessary.
? Able to talk, see, stoop, bend, reach stand for long periods of time, have agility to climb up towers and
through tunnels and walk in order to perform Educator duties
? Able to quickly respond to emergency situations
? Ability to lift up to 25 pounds
? Able to work in a outdoor environment with climate and temperature changes for long periods of time
The Staffing Coordinator position is a non-exempt position with a 40-hour work week (Sunday through
Thursday) and a flexible schedule, depending on programming needs (weekends included). Benefits
include health insurance and vacation. Kidspace offers very competitive benefits and is an equal opportunity
employer.

To Apply:

Submit a cover letter and resume to the email address associated with this add.
ONLY RESUMES WITH COVER LETTERS WILL BE CONSIDERED.
Compensation based on experience and education Location: Pasadena, CAThis is at a non-profit organization.Principals only. Recruiters, please don't contact this job poster.Phone calls about this job are ok.Please do not contact job poster about other services, products or commercial interests.Posting ID: 3648320849

Posted: 2013-02-27, 5:04PM PST

Edited: 2013-02-27, 5:04PM PST

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