Reception Coordinator - part-time / Arabic a plus (Redondo Beach)

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flag [?] : miscategorized prohibited spam best of Reporting to the Administrative Coordinator and School Director

OUTLINE:

The Administrative Assistant works with the Administration Coordinator to ensure smooth running of the admin department & continual improvement of services & procedures. Fluency in Arabic in addition to English a plus.

CORE SKILLS:
- Outgoing & confident personality
- Enjoy working in busy & varied environment
- Organised with attention to details
- Enjoy multi tasking
- Creative & energetic with lots of common sense as key
- Ability to handle difficult situations with ease & remain calm under pressure
- Excellent communication & people skills

RESPONSIBILITIES INCLUDE:

? Assists with enrolment of new students and maintenance of database records, ensuring that all new bookings are confirmed within the required time, details checked carefully and changes made
? Deals with enquiries from sales offices & other incoming calls & enquiries.
? Ensures weekend transfers are collated and booked, liaises with transfer company to solve problems & improve service, monitors costs & invoices for transfer service.
? Main point of contact with transfer company, advising of upcoming busy periods and authorised staff changes.
? Helps students with insurance claims.
? Ensures advice given is accurate & efficient, and information given is up to date, including immigration, health care, welfare, finances and so on.
? Assists with weekly registration of new students, ensuring correct intake information is prepared, smooth and efficient running of registration, testing & talks, passport ID checking, following up missing students and so on.
? Assists Admin Coordinator with the staff photo board, name badges, telephone lists & emergency contact list.
? Prepares written administration information for student intake folder.
? Compiles weekly records of student course changes & any direct sales made in school.
? Assists with monitoring direct student payments received in school, ensuring paperwork in order & payments are banked promptly.
? Assists with arrangements for familiarisation tours or other visits to school.
? Assists Admin Coordinator with managing supplies to school by maintaining stock, ordering when required, processing invoices within budget and keeps stock areas tidy & organised.
? Assists with presentation, content & accuracy of general notice boards
? Ensures reception area is kept clean, tidy & professional looking at all times.
? Performs regular building 'beauty checks' along with other staff to ensure best presentation of all school facilities.
? Assists with setting up administration service for additional summer centres if required.

This is a wide & varied role so the above job description may not cover all duties and is subject to change.
Location: Redondo BeachCompensation: Hourly rate of $12; 30-40 hours a week. Principals only. Recruiters, please don't contact this job poster.Please, no phone calls about this job!Please do not contact job poster about other services, products or commercial interests.Posting ID: 3569612853

Posted: 2013-01-24, 6:09PM PST

Edited: 2013-01-24, 6:09PM PST

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