Operations Administration (Newport Beach)

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Job Description

Department: Operations Reports To: Director, Operations
Date: 12/12/2012 Status: Non-Exempt
Position Type (PT/FT): Full Time Supervisory Responsibilities: No
Location: Newport Beach, CA

POSITION SUMMARY: Perform daily administrative functions to support all areas of the operations team including incentive application process, field operations, inventory tracking and support.

Duties & Responsibilities:
1. Run periodic reports for management including status reports for incentives, installations, new opportunities, support performance, etc.
2. Verify newly closed opportunities have all needed documentation to initiate the incentive application process.
3. Build information in Salesforce for general site information, incentive details, equipment details, survey, installation and testing details.
4. Complete all required incentive application documents and prepare overall incentive package for appropriate utility.
5. Coordinate and participate in various meetings with utility companies and third party companies.
6. Track and report on progress of all incentive applications.
7. Contact customer sites to coordinate surveys, installations, maintenance visits and testing.
8. Answer incoming office calls and perform duties related similar to a receptionist.
9. Order office supplies, book conference rooms, help in preparation and setup of all operations functions, meetings, etc.
10. Assist in creation, modification and maintenance of operations related processes.
11. Process items for shipping via USPS, UPS, Fedex, etc and perform proof of delivery follow up.
12. Assist with any needed travel bookings of hotel, flight, car for operations personnel.
13. Prepare expense reports for traveling operations personnel.
14. Be available to work required overtime as scheduled.

Education, Experience, Skills and Abilities:
Technical skills:
1. Computer literate; proficient in use of Microsoft Office (Word/Excel/Outlook).
2. Working knowledge of Salesforce, Visio and Sharepoint a plus.
3. Familiarity working with utility companies a plus.

Performance skills:
1. Excellent communication skills, both written and verbal.
2. Self-starter with exceptional telephone etiquette.
3. Able to communicate well with customers and co-workers.
4. Excellent analytical thinking and problem solving skills.
5. Ability to organize and prioritize work.
6. Great attention to detail and exemplary time management skills.
7. Ability to handle multiple priorities.
8. Ability to work in a fast paced environment.

Education:
1. Associates Degree in Business Administration a plus.
2. Minimum 2 years experience in an administrative or operations environment.

Physical Requirements:
1. Ability to stand and/or sit for long periods of time.
2. Repetitive hand/wrist motion.
3. Repetitive bending and/or stooping.
4. Ability to lift up to 25 lbs.
5. Reaching above shoulders.
6. Visual/auditory: working with computers, telephones, office equipment.

The above description is intended to describe the general nature, responsibilities and level of work to be performed, and is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for this position.

COMPANY OVERVIEW:
REGEN is a fast-growing company, founded with the goal of automating electrical demand management and demand response using a patented swarm-logic approach, one that is affordable, easy to use, effective, and maintains occupant comfort. Our technology provides building owners with visibility into the electricity usage within a building. REGEN provides commercial, industrial, institutional, and multi-unit residential facilities with the ability to substantially reduce their electrical demand charges as well as reducing their consumption using the embedded load scheduling functionality. REGEN is looking for highly motivated, driven individuals to help us get to the next level. REGEN provides a flexible casual work environment.
Location: Newport BeachCompensation: competitive pay, full benefits, medical, dental, vacationPrincipals only. Recruiters, please don't contact this job poster.Please, no phone calls about this job!Please do not contact job poster about other services, products or commercial interests.Posting ID: 3565705066

Posted: 2013-01-23, 7:12AM PST

Edited: 2013-01-23, 7:12AM PST

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