Executive Assistant

email this posting to a friend los angeles craigslist > central LA > jobs > admin/office jobs Avoid scams and fraud by dealing locally! Beware any deal involving Western Union, Moneygram, wire transfer, cashier check, money order, shipping, escrow, or any promise of transaction protection/certification/guarantee More info Reply to: k8ncn-3547208148@job.craigslist.org[?] RESPONSIBILITIES
? Provides administrative support in a complex team environment to multiple senior sales leaders.
? Coordinates complex, senior-level internal/ external meetings and conference calls.
? Handles a high volume of phones calls and interacts with business leaders in a professional and effective manner.
? Supports internal and external managers or clients.
? Organizes and ships literature to clients.
? Responds and follows up on client requests.
? Maintains complex and detailed calendars and prioritizes meeting requests and related logistics.
? Coordinates domestic travel arrangements and processes expense reports.
? Prepares and distributes team correspondence, memos, letters, reports or other documents as requested.
? Maintains understanding of firm policies and handles certain issues independently.
? Manages monthly invoices and arranges for payment.
? On-boards new hires, processes new employees, transfers, termination, etc.
? Responsible for participation in general administrative duties (copying, filing, faxing, archiving), ad-hoc projects, committees and or group events.
? Orders supplies and keeps inventory well-stocked.

QUALIFICATIONS
? Requires excellent interpersonal and communication skills.
? High attention to detail.
? Ability to maintain high standards despite pressing deadlines.
? Ability to solve problems quickly and efficiently.
? Strong knowledge of general business, corporate and government cultures.
? Ability to handle highly sensitive, confidential and non-routine information.
? Self-starter with excellent anticipation skills; problem solving; follow up.
? Demonstrated dependability and sense of urgency about getting results.
? Demonstrates high degree of integrity and confidentiality.
? Strong organizational skills.
? Comfortable working with people at all organizational levels.
? Comfortable working in a sometimes hectic, high pressure environment.
? Ability to display a consistent, professional degree of communication
? Ability to work well under pressure, adapt to unexpected events, prioritize and multi-task in a deadline driven environment.
? Must be able to prioritize a variety of time-sensitive tasks.
? Must have excellent judgment; independent thinker and resourceful.
? Strong proficiency in MS Word, Excel, PowerPoint and Outlook.
? Team player with a positive attitude.
? Highest degree of integrity, professionalism, diplomacy and discretion required.
? Prefer 3+ years of experience.
Principals only. Recruiters, please don't contact this job poster.Please, no phone calls about this job!Please do not contact job poster about other services, products or commercial interests.PostingID:3547208148

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