Document Controller – Aberdeen – ££negotiable

Document Controller – Aberdeen – ££negotiable

The client I represent is a large, international and one of the best balanced turnkey contractors in the oil & gas industry.
They have a strong bias towards oil and gas related activities in remote areas and deepwater and is a leader in the provision of engineering, procurement, project management and construction services with distinctive capabilities in the design and the execution of large-scale offshore and onshore projects, and technological competencies such as gas monetization and heavy oil exploitation.
They urgently require a Document Controller to join their team in Aberdeen. The position is to analyse, organise and manage Document Management processes and activities, controlling and monitoring related tasks, thus assuring Corporate methodology and procedures maintenance and compliance across the group. Interface with other project team members about document management matters, ensuring knowledge transfer and the preservation of Document Management matters across the group.

Responsibilities:
• Ensure proper document control support is given to each project delegated by the Document Control Supervisor.
• Operate the Document Control Procedures in line with the Company’s Integrated Management System.
• Prepare and update Document Control Procedures in line with the Company’s Integrated Management System.
• Generate and maintain each project MDR (Master Document Registration) ensuring daily update.
• Produce and maintain Document Progress Reports to Project Managers.
• Work in strict co-operation with the Planning Engineer to ensure project progress status integration.
• Ensure all documentation provided is as per Client quality requirements.
• Create Document Control and correspondence folders for individual projects.
• Register all incoming project documents.
• Issue Document Review Register with document details and distribute with document for review.
• Issue all DCNs (Document Change Numbers).
• Liaise with the Drawing Office to ensure all drawings are printed, stamped, copied and filed.
• Receive, stamp and file all Engineering Change Notice Forms form the Drawing Office.
• Maintain FTP site for assigned project documentation – uploading and downloading documents / drawings.
• Register all incoming project drawings.
• Ensure all documents and drawings are provided with transmittals where appropriate.
• Ensure all templates used with the department conform to the Company standard.
• Ad hoc duties as required to assist the project team.
• Conduct all activities within the Integrated Management System Policy, Procedures and Work Instructions.

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