ADMINISTRATIVE ASSISTANT ___ CUSTOMER SERVICE

Reply to: 4bzzf-3591665740@job.craigslist.org [?]

flag [?] : miscategorized prohibited spam best of Posted: 2013-02-03, 2:04PM PST

JOB SUMMARY:

We are currently seeking an Administrative Assistant. The Administrative Assistant ensures delivery of outstanding customer service through fast and accurate processing of orders, communication, and coordination with other departments to resolve inquiries. As an Administrative Rental Coordinator, you are the first point of customer contact for general inquiries. You are responsible for building and maintaining the business relationship with our clients by providing prompt and accurate service so as to promote exceptional customer relations.

DUTIES AND RESPONSIBILITIES:

Answering of telephones
Handling of mail, couriers, deliveries, etc.
Office equipment maintenance and supplies
Travel arrangements
Accurately take customer orders and enter into Navision, processing required paperwork, through close out of order and invoicing.
Tracking of all open customer orders and timely follow-up
Assist in collection process if needed
Processing of purchase orders, receiving reports and confirmation of receipts daily.
Tracking of all open purchase orders and timely follow-up
Processing of branch payrolls on a bi-weekly basis [as needed]
Process each day's activity promptly and accurately
Assist with Inventory cycle counting and other Inventory tracking duties as needed
Maintain office supplies inventory, sufficient to meet requirements at all times
Keep office and non-safety sensitive items clean as needed
Conduct new hire orientation and process paperwork for new hires
Assist other office personnel, as requested
Maintain neat and orderly office appearance

SKILLS & ABILITIES:

Pleasant, professional and tactful telephone manner
Familiarity with all type of office machines
High Level of computer familiarity and accuracy
[Microsoft programs-Outlook, Excel, Word and Navision a plus]
Detail oriented and organized
Willing and capable of working on numerous open ongoing tasks
Willing and regular communicator with superiors and co-workers
Superior communication skills, oral and written, with staff, clients and others
Willing to augment and upgrade personal capabilities
Comfortable in dealing with clients, staff, suppliers and others
Familiarity with all type of office machines
Flexible and willing work habits
Timely attendance
Acceptable appearance

EDUCATION and/or EXPERIENCE:

Customer service or sales experience.
Industry and related product knowledge as well as experience handling compressed gases preferred.
Computer experience or basic knowledge in computer order entry system.

Requirements:

? Education: Bachelor's degree

? Skills: Excellent presence, communication skills and complete ease with technology and working with the latest software programs and Internet-enabled services. Working knowledge/proficiency with Microsoft Office (Outlook -- email, contacts, schedule; Excel; PowerPoint; Word); Adobe Acrobat (PDFs); Have knowledge of internet enabled software like, Evernote, Go-To-Meeting, ExpensAble, other; Able to communicate professionally with very senior level executives and investors as well as portfolio company employees and vendors; Should be extremely well organized and be very responsive as needs change.

? Attributes: Grounded, intellectually curious, and actively displays a desire to do whatever is needed to complete the task; Demonstrated ability to take a project and complete it fully and be accurate and detailed as needed; Welcomes opportunity to learn and willing to take direction; Focused on the tasks at-hand

PHYSICAL DEMANDS:

Ability to lift 50 lbs
We offer a competitive salary, outstanding benefits including medical/dental, life & disability, and 401(k) plan with match and Employee Stock Purchase Plan.

Compensation: $16-$18.hrPrincipals only. Recruiters, please don't contact this job poster.Please, no phone calls about this job!Please do not contact job poster about other services, products or commercial interests.Posting ID: 3591665740

Posted: 2013-02-03, 2:04PM PST

Edited: 2013-02-03, 2:04PM PST

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